Programme
Office Management
| Duration | 3 Months |
|---|---|
| Contact hours | 240 hours |
| Level | Beginner |
| Modules | 5 |
| Topics | 20 (16 practical) |
| Fee | PKR 30,000 |
What the programme includes
- Live classes with a named trainer, on a published schedule
- Recordings of every session, so a missed class is not a lost one
- Marked assignments with written feedback
- Project work reviewed and verified by your trainer
- A final assessment
- A completion letter stating your attendance, results and verified work — independently verifiable by any employer
Syllabus
1. The role
38 hoursWhat an office actually needs from you.
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Coordination, records and communication
The three things everything else sits on.
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Professional conduct and confidentiality
Handling information about staff, students and money.
-
Prioritising when everything is urgent
hands on
A method, practised.
-
Working with a manager
Anticipating rather than waiting to be asked.
2. Documents and computer skills
67 hoursThe daily tools.
-
Word processing properly
hands on
Styles, templates and headers - documents that stay consistent.
-
Excel for office work
hands on
Formulas, lookups, filters and a sheet that does not break.
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Presentations
hands on
Slides that support a person rather than replace them.
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Email and calendar management
hands on
Filing, scheduling and running a shared calendar.
3. Records and filing
45 hoursFinding it in thirty seconds.
-
Naming and folder conventions
hands on
Agreed and followed, digital and paper.
-
Retention and disposal
How long to keep things, and safe disposal.
-
Data protection in practice
hands on
CNIC copies, contracts and personal records - who may see what.
-
Backups
hands on
And having restored one.
4. Money and procurement
45 hoursHandling it accountably.
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Petty cash and reconciliation
hands on
A float that balances every time.
-
Purchase requests and quotations
hands on
Comparing suppliers and documenting the choice.
-
Invoices, receipts and filing
hands on
What finance will need from you, in the form they need it.
-
Basic reporting
hands on
A monthly summary a manager can read in two minutes.
5. People and process
45 hoursRunning the place, not just the paperwork.
-
Reception and visitor handling
hands on
First impressions of the organisation.
-
Meetings
hands on
Agendas, minutes, and actions with owners and dates.
-
Staff records and attendance
hands on
Accurately, and confidentially.
-
Writing a simple procedure
hands on
So the office runs when you are on leave.
Against the national standard
Pakistan's National Vocational & Technical Training Commission publishes a course-contents document for the trades it funds. This programme is mapped to Computer Application & Office Professional — 12 weeks, 4 hours a day, 240 contact hours.
Published by NAVTTC and reproduced here so you can check our syllabus against it. We teach it to those hours: 240 contact hours over 12 weeks, the same as the standard. Read the NAVTTC document.
10 modules in the national standard
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Explore Office 2016, Attributes of office professio nal
— week 1,
20 hours
Motivational Lecture Course Introduction Institute/Work Ethics Internet Teleconferencing · Home Assign ment · Cellular Phone Digital Business and Marketing Basics of Computer & Its Applications Introduction to Computer System Block Diagram of a Computer... · Monitor) Software and Software Components of a computer Computer Office Automation (including MS-Word, MS-Excel, MS-PowerPoint) · Work in the...
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Part of Speech & MS Word MS Word Advanc ement And Designing
— week 2,
20 hours
Motivational Lecture MS Word: Use of AutoCorrect, Find & Replace Use of Spell & Grammar Check Alignment of text (Left, Right, Center & Justify)... · Home Assignment · spacing) Margins Page Setup Dialog Box How to Operate Pulldown Menus (Cascading Menus, Double Arrows) How to Operate Task Pane Difference between... · Office systems and routine procedures and methods Importance of System Using Ruler...
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Merging Data Techniques and Developing promotional Materials
— week 3,
20 hours
Motivational Lecture Students are introduced to: Merge data with documents and labels Understand the mail merge process Start the mail merge process · Home Assignment · Get started with letters Get started with labels Get started with email messages Choose and refine the data source Select an existing data source · Create a new data source Refine the data source records Sidebar: Refresh data Inser...
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Intro of MS Excel, creating various templates in excel
— weeks 4, 5,
40 hours
Motivational Lecture Introduction to MS Excel 2016 Identifying basic parts of Excel Window · Difference b/w a workbook & Work Management Sheet Saving and File Management Converting and Encrypting Files File Properties and Digital... · Compatibility Introduction Various Operators (Arithmetic, Logical, Comparison), etc. Basic Excel Functions (Average, Sum, Count, Max, Min), etc.... · Assignment · an...
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Working with Tables, Filters, and advanced Filters, Data crunching, and consolidation
— weeks 6, 7,
40 hours
Motivational Lecture Working with Conditional Formatting · Home Assignment · Creating Result Cards, Invoices, Transcripts Array Functions (SUMIF & AVERAGEIF) Formula Auditing Formulas with Absolute · References Text Functions Working with name ranges Creating link sheets Create inventory/stock reports Records Management Introduction · The objective of Records Management Feature of Records Manageme...
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Creating simple database for a small retail store
— week 9,
20 hours
Success stories Students are introduced to · Home Assignment · Introduction to database Types of database Key elements of a database Introduction of ERD and DFD Types of relationship · Creating a simple table through the wizard Creating Forms from the table through the wizard · Creating reports through the wizard Creating a table in Design Mode Creating Form in Design Mode Introduction to queries...
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Employable Project/Ass ignment (6 weeks i.e. 21-26) besides regular classes. OR On the job training ( 2 weeks
— week 10,
20 hours
Motivational Lecture Export All Your Google Apps Data (Anyone) Import Your Gmail Emails · Home Assignment · Import Your Google Contacts Import Your Google Calendars Import Your Google Drive files Automatically Back Up Your Google Data Guidelines to the... · selection of student's employable project like final year project (FYP) Assign Independent project to each Trainee A project-based on trainee'...
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Success stories Students are introduced to: OR On the job training for 2 weeks
— week 11,
20 hours
Home Assign ment · Aims to provide 2 weeks of industrial training to the Trainees as part of the overall training program Ideal for the manufacturing trades As an... · Focuses on increasing Trainee's motivation, productivity, efficiency, and quick learning approach. Students are introduced to: Build a Team... · What are Google Sites? Build Your First Google Sites Website Publish and Share Your Goo...
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Working with Google Suite
— week 12,
20 hours
Motivational Lecture Students are introduced to: Find Files, Emails, Contact Info, and More in G Suite Automatically Find Info · Home Assignm ent · with Google Cloud Search Find Any File with Google Drive Advanced Search Use Zapier to Find Google Drive Files from Anywhere · Students are introduced to: Office Report & Precis Writing Introduction Meaning Function Types · Practices of writing questio...
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Entreprene urship and Final Assessmentin project
— week 13,
20 hours
Success stories Students are introduced to: Job Market Searching Self-employment · Home Assignm ent · Freelancing sites Introduction Fundamentals of Business Development Entrepreneurship Startup Funding · Business Incubation and Acceleration Business Value Statement Business Model Canvas Sales and Marketing Strategies · How to Reach Customers and Engage CxOs Stakeholders Power Grid RACI Model, SWO...
Before, and after
Before you start
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Basic computer literacy
Comfort with a keyboard is enough to start.
Where it leads
-
Spoken English
Communication is most of this role.
-
Data Analytics
For those who took to the spreadsheet work.
Roles this prepares you for
-
Office Coordinator / Administrator
The role this course targets.
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Front Desk / Reception
A common entry point.
-
Executive Assistant
Usually after some administrative experience.
These are the roles the programme is aimed at. BvLogic Academy does not guarantee employment, an income, or a timeframe — and you should be careful with any institute that does.
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